Our Functions and Services – දොම්පෙ ප්‍රාදේශීය සභාව

Institutional Section

All the needs of the head office to carry out the coordination process between the colleges.
To control and administer all the affairs of the institution – Issuance of statutory circulars.
Identifying/implementing training needs in all sectors and developing human resources.
Maintenance of personal files of all officers/employees.
Conducting council and committee work.
Maintaining daily mail order.

All activities related to incurring expenses from the Council Fund
Arrange to forward the relevant accounting reports to the higher institutions monthly before the due dates
Processing of payment vouchers in minimum time
Preparation of annual budget documents
Issuance of checks as per schedule
Paying employee loans
Voucher verification
Payroll processing and performance of all SHARP duties
Regularly updating and maintaining expense head advance deposit creditor documents
Preparation of final accounts
Forwarding monthly quarterly half yearly reports to higher authorities before due dates
Preparation of banking arrangements

Referral of building/building plans received to the institution to the planning committee
Record the decisions of the committee and send the files to the respective offices within a minimum number of days
Meeting of Planning Committees
Annual tendering of council property
Documenting and updating all assets owned by the council
Prompt provision of asset related information to requesting parties
Protecting the deed
Convening of Tender Committees

Calling for annual quotations for all stationery, office equipment, electrical equipment, building materials, etc. required by the council.
Arrangements for procuring suitable suppliers according to the prescribed method
Delivery of supplies to warehouse
Receipt of Order Goods Release Orders Receipt of Orders
Ordering goods according to bulk order level
Maintenance of all the equipment of the council
Maintenance of all vehicles Fueling

Issuance of environmental permits
Dealing with complaints received from government agencies
Performance and Productivity Activities
Archive maintenance
Provision of toilets and nutritional bags for the people of the region and providing roofing sheets.
Conducting various programs to educate schools and the community
Conducting women’s development programs, various programs related to preschool libraries, community service activities, etc.

Welcoming the general public coming to the office and directing them to the relevant departments
Receiving telephone complaints documenting them and forwarding them to the relevant departments
Documenting public feedback
Coordination of internal telephone system
Answering external phone calls

Issuance of applications for assessment / license / rent etc. Collection of money and giving of receipts according to the needs of the public
Updating of income documentation documents
Preparation of written reports and forwarded to the Accounts Section of the Head Office before the due date
Public Complaints Concerned with Dangerous Trees
Acceptance of Pimburu building applications

Cleaning both sides of all the roads belonging to the local council within the jurisdiction.
Clearing and demarcating common lands owned by the council
Road maintenance works
Installation of flagpoles on both sides of roads in special cases
Sanctification of cemeteries
Cleaning and painting of public buildings

Maternity clinics
Children’s Clinics
Pre-school education
Preschool children’s exposure to cultural elements
Implementation of nutrition activities for identified poor schools
Implementation of 5-year scholarship programs
Distribution of school supplies/Sunday school supplies
Conducting drug prevention programs
Assistance to taxpayers
Garbage collection
City decoration
Cleaning of road drains
Obtaining non-perishable waste for cash
Solid waste management
Providing compost at a low cost
Maintenance of streetlights
Following appropriate procedures regarding public complaints
Concreting/Asphalting/Maintenance of roads using primers
Providing sports facilities
Making use of walkways
Traffic parking facilities
Providing local Ayurvedic medicine
Setting up library facilities
Establishing rural and mobile libraries and providing those facility to the public
Providing opportunities to participate in professional education programs
While participating in insurance programs
Conducting self-employment-related training workshops
Ability to participate in activities to improve women’s empowerment
Issuance of environmental permits
Grant of trade licenses
Issuance of Street Line Building Limitation Certificates
Providing roof tiles for low-income people
A program to provide nutritious flowers to low-income pregnant mothers
Distribution of books for school children
Provision of toilet assistance
Facilitating tax payments through mobile services
Provision of railway services
Providing cremation service